Top 3 Reasons Why Your Law Firm Needs E-Discovery Software
Even in the old days, when discovery largely only involved taking depositions and analyzing physical documents, the process was already expensive and time-consuming. With the addition of electronically stored information (ESIs), such as emails, into the mix, the process becomes even more complicated. To this end, specialized software solutions such as e-Discovery software offer several benefits to both lawyers and clients alike, making them indispensable.
Not using e-Discover software in today’s day and age can prove to be detrimental to your client’s case and your own practice. Here are three ways that an eDiscovery software can help you and your clients.
1. E-Discovery Software Saves Time
The most obvious benefit of using e-Discovery software is its automation capabilities. Without it, lawyers will find themselves manually wrestling with a combination of documents in several different formats. Pertinent information, such as metadata, will also need to be painstakingly recorded into a spreadsheet. e-Discovery software will do away with such a time-consuming and error-prone process by gathering the metadata in one place and automatically creating a privilege log.
An equally important feature is the functionality to filter relevant data categories, which makes searching across documents easier. Instead of wading through boxes upon boxes of documents or manually clicking through pdfs, a lawyer can simply use an e-discovery software to load and tag documents quickly for more comfortable searching later.
This translates into significant savings in time and money, which are resources that could be put to better use elsewhere in the court proceedings.
2. E-Discovery Software Are Designed For The Job
One of the key features of good e-Discovery software is applying redactions to documents containing privileged information. Before the age of electronic media, redaction used to be as simple as marking blocks of text with a marker. However, the nature of ESIs meant that redaction had to be more thorough.
While redaction can be done with non-specialized tools like Adobe Acrobat, e-Discovery software automatically burns in the black squares in the document and scrubs any metadata that could allow for the retrieval of these sensitive information.
3. E-Discovery Software Processes Metadata Effectively
The trouble with ESIs is that they are easily duplicated and doctored. To be able to use them in court, the legal system places a premium on the handling of metadata. The metadata allows the court to trace the ESI’s file size, source, purpose, time and date of creation, the authors, and the like. As such, there are laws that govern their use in order to prevent tampering. In litigation, metadata can be used to determine the veracity of a document.
Without an e-Discovery software that preserves metadata effectively, lawyers could be tampering with metadata unknowingly. For example, uploading documents with tools that aren’t designed for discovery can change the metadata, making it unusable in court. These alterations can nullify evidence or result in a motion to compel—which further adds costs!
With the prevalence of ESIs in litigation, as well as in everyday life, having a reliable E-Discovery software is simply indispensable. Aside from saving on cost and time, its automation and indexing capabilities will help you avoid errors that could otherwise jeopardize your case. Litigation will always be complex and time-consuming, but with specialized software, E-Discovery doesn’t have to be.
Are you looking for an e-Discovery software to help your law firm maintain its documentation? Legal Technology Finder specializes in helping law firms find the best technology solutions for their practice. We aim to support legal practitioners by reviewing all kinds of technology, from contract management to timekeeping. Contact us today to know more.