The Basics of eDiscovery Software – What to Know

To process, review, and produce electronic documents part of a lawsuit or investigation, eDiscovery software is consequential to any legal professional putting a case together. Traditionally, discovery is the process by which one’s legal counsel can obtain and produce non-privileged matter and documents relevant to a case. eDiscovery is virtually the same process but is instead applied to electronically stored information (ESI) such as emails, databases, and other computer files. With it, legal teams can reduce costs, save time, and speed up resolutions. If you haven’t yet incorporated an eDiscovery system into your process, here’s all you need to know about it and why you should consider it.

How eDiscovery Software Works

eDiscovery software allows legal professionals to review and handle documents as part of an investigation. It automates crucial discovery steps such as data ingestion, file indexing, virus scanning, and more, allowing teams to sort information according to certain metadata fields and tagging them according to relevance or subject.

Because the process is digital, eDiscovery reduces the amount of time spent reviewing documents that may be irrelevant, extraneous, or duplicates outside of the scope of review. After culling, reviewing, and tagging documents, eDiscovery software can automatically stamp, redact, and produce documents. As a cloud-based tool, parties can easily upload, share, and review documents online without the delays and costs normally experienced during a manual collection.

The Advantages of eDiscovery

If you’ve ever worked on a case that required you to wheel around half a dozen boxes of documents, eDiscovery has since eliminated the need to print and manually sift through these files. Instead, every aspect of legal contract management is handled online. Among the ESI that eDiscovery can manage are:

  • Slack files and messages
  • Cloud-based documents
  • Social media assets
  • Text messages
  • Digital photo and video files
  • GPS and location data
  • IoT devices
  • Global databases and positioning data
  • Application data
  • Other types of digital records

Because of today’s “golden age of evidence”, more legal professionals than ever are turning to eDiscovery solutions in order to access information that helps create favorable resolutions.

Among the advantages of eDiscovery are:

Efficiently serving your clients

Having the right tools allows you to uncover valuable information that can help further your client’s case or approach it more effectively.

Fulfilling your ethical duties

Every client deserves a competent and thorough representation. A good understanding of eDiscovery can make the legal process far more efficient and with less room for error.

Saving time and money

Because of its automated features, eDiscovery allows you to do more work in a shorter amount of time. Especially if you charge by the hour, you want to be able to provide your client with excellent resources and high-quality representation.

Avoiding sanctions

Discovery is a complex process and performing it incorrectly can lead to sanctions. The mishandling of ESI can put your team at risk of expensive fines and case-dispositive penalties.

Conclusions

One can’t underestimate the value of being able to organize important legal documents efficiently. An eDiscovery software can give your legal team a leg up when preparing for an investigation. The easier your team has access to a case, the quicker you can come to a resolution.

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