5 Reasons Firms Need Legal Document Management Software
Dealing with copious amounts of paperwork is a part of every lawyer’s job. Massive piles of documents are a common sight in law firms, which makes a system of organization crucial to making sure everything is in order. However, manually dealing with such heavy paperwork is extremely tedious and time-consuming, especially for a practice that is usually overloaded with tasks.
Fortunately, this can be easily solved with legal document software. There are plenty of different programs that automate several tasks for law firms, such as managing daily paperwork and transferring them to digital. The software also allows law firms to effortlessly access, organize, and use their documents in a more effective manner.
Here are five reasons your law firm will benefit from using legal document management software:
It Manages Your Documents, Clients, and Matter
Storing, organizing, and sharing documents take a lot of time out of a lawyer’s swamped day. Prior to the advent of modern technology, most of these documents would be shoved in a storage cabinet, which would make it even more difficult to quickly access the necessary documents.
However, with a legal document management system, documents are automatically categorized for each client, case, or individual in the server. Since the system is operated in the cloud, you don’t have to constantly update it each time—it automatically does so when you make changes to the documents themselves.
Such software allows you to access client records and other important legal matters at any time you wish and at almost any place, especially if it can be accessed through smart devices and a computer. In fact, some solutions are engineered to let you make changes offline and synchronize it later on once you’ve connected back to the Internet.
Another perk of the software is that it allows you to track metadata associated with a document. The software also automatically tags documents for you, such as motions, contracts, and summons based on different criteria.
It Handles Your Billing and Invoicing
Keeping track of each hour you spent with your client can be tedious and especially prone to human error. However, with the help of a legal document management software, which often includes timekeeping management, you’ll be able to precisely measure billable hours for each client you meet. You can even manage the price of each component, refund notes, and share credit with little effort. The software also allows you to generate automated invoices on a scheduled basis based on the specified billing cycle.
Since your billing and invoicing is now automated, you won’t have to worry about making sure you bill the right amount of hours to the right client. This will save you incredible amounts of time, energy, and effort.
It Generates Reports
You no longer have to worry about sifting through piles of documents to manually write up reports. The document management software automatically collates all documentation and invoices, which will allow lawyers to generate automated reports. These will significantly increase efficiency while tracking business performance on a regular basis.
As these reports are important for making crucial business decisions, delegating work, or improving daily productivity, the software will make these tasks even easier. With fewer tasks to worry about, your law firm can focus on more tasks—especially ones that can’t be automated.
It Helps With Compliance
Lawyers deal with a lot of sensitive and confidential information each day, which creates a special emphasis on making sure all documents are properly secured. Luckily, a well-developed document management system will come with high-grade security befitting law firms. It’s secure enough to make sure that all your data is kept within the firm and puts enough safeguards from individuals with malicious intent, such as hackers.
As the system comes with top-grade encryption technology, this makes it impossible for hackers to get a hold of your documents. You can further refine the levels of permission as well to make sure that only authorized staff in your practice have access to a certain document.
It Connects With Other Apps
Lastly, legal document management software contains an application program interface or API that allows you to connect with your most-used apps. This will permit you to integrate other platforms into your legal document management system without a hitch. With the help of other apps, you’ll now be able to sync, share, and collaborate with multiple platforms to fully optimize the operations of your practice.
A good document management system must have a simple API. This makes the platform much more accessible to lawyers without extensive IT backgrounds, as lawyers will be able to easily incorporate any application they frequently use into the system.
There are plenty of document management tools available for your law firm. The best way to determine which ones you need is to figure out your document management requirements and explore solutions that were expressly designed for these issues. From billing to contract management, there’s a specific software solution to each of your law firm’s needs.
Need some legal technology to help you manage your law firm’s massive paperwork? Let us know at Legal Technology Finder! We help law firms, corporate legal documents, and private attorneys run their practices and departments more efficiently through the use of legal technology. With our help, we’ll help you reduce costs while increasing your efficiency at the same time. Get in touch with us today to learn more!